Automotive Document Management

Increase Your Productivity

Auto dealerships rely heavily on paper-based documentation to perform successfully. Shoreline Records Management provides outsourced document scanning services to help dealerships integrate paper documents into their document management system. The ability to add paper documents to your dealership management system provides the most value for your investment but can quickly become overwhelming by the large volume of documents that need to be scanned. SRM offers the expertise to simplify this process. Our team of professionals can help with every step of the document scanning process, including integration with your existing dealership management software.

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We have worked with Shoreline Records for several years; they’ve handled both large and small projects for us and all were completed in a timely and professional manner. Tom and his staff communicated throughout the projects, making sure everything was done to our standards.

Mary Beth Cunningham

Carter, DeLuca & Farrell LLP

"I have worked with Shoreline for over 18 years, and they have always been professional, responsive and accurate. Tom and his staff are all very attentive, and quick to respond to their customer's inquires and needs."

Hellman Chica

Penny Imaging Exchange Inc

"What a pleasure to work with! We have been working with them for 12 years. Everything runs smooth, and so easy to access the files they scan for us."

Janice Scutaro

D'Addario & Company Inc.

The Bayville Fire Company #1 was preparing to celebrate its 100th Anniversary. We wanted to scan all our meeting minutes and keep our bound journals intact since those had handwritten notes dating back to our founding as a company. Tom from Shoreline Records Management met with us in person to discuss our document management needs. Now, 100 years of documents are safe and can be easily accessed on the computer. Shoreline has been a strategic partner for our fire company in preserving our history and digitally maintaining our documentation.

Ryan M.T. Roethel

Past President - Bayville Fire Company #1, Bayville, NY

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Streamline Your Dealership Operations

With over 20 years of experience in the imaging industry, Shoreline can ensure your important dealership information is readily available at your fingertips, at a price and time frame that will exceed your expectations.

We Scan Documents Such As:

Deal jackets
Repair orders
Service records
Title and lease applications
Parts Invoices
Contracts
Employee Files, AP and AR files

Once your documents are scanned, SRM has the ability to work with several different integration partners including:

Reynolds and Reynolds
ADP Dealer Services
Auto/Mate
Auto Manager
DealerTrack
CDK-DSDA
And many more…

The Benefits of Scanning Your Dealership’s Documents

Increased Organization and Accessibility

Never lose a file again and be prepared for every audit. Scanning and using a document management software allows you and your team access to every file at the click of a button. No more searching through file cabinets or misplacing a record. Simply search by an index field of your choosing to retrieve, share and print documents.

Free Up Office Space

With digital files, there is no longer a need to have physical records stored on-site. This allows dealerships the opportunity to utilize their space more effectively and efficiently. SRM offers document storage that will increase the functionality of your office space in a secure and compliant manner.

Increased Security

Are your files currently safe from floods, fire, or other natural disasters? Gain peace of mind knowing that your physical documents are safe in a controlled climate storage facility. Once your records are scanned, they live safely in a cloud-based software, allowing you access while also protecting you from hackers.

Our Document Scanning Process

Shoreline Records Management Industry Solutions

Step 1: Transporation

Our team will pack and retrieve your records.

Step 2: Document Preparation

Prepare the documents for scanning. Remove clips, sticky notes, and other items and make documents ready for the scanner.

Step 3: Document Scanning

Scan documents using our high-speed document scanners.

Step 4: Quality Control

Quality control is performed to ensure readability and quality.

Step 5: Indexing

Index key data per request.

Step 6: Document Integration

We integrate and upload your documents to your document management software.

Consider The Shoreline Difference

With over 20 years of information management experience, our team of experts can address many issues your business may face, including developing a document management plan, designing appropriate file structures and taxonomies, and outlining a destruction plan.

Located in Long Island, New York, SRM offers a full suite of comprehensive offsite document management services and document scanning solutions. We help companies reduce costs and improve efficiency by serving as a trusted advisor and supporting your document management program.

Whether your business has 50 employees or 50,000, our team of professionals understands the challenges of tracking and managing a records retention schedule.

Our Automotive Document Management Services

Document Scanning

Our document scanning service provides your nonprofit with the files you need in a digitized format. You will no longer need to fax or make copies; instead, just simply search and share your document.

Document Storage

Are your file cabinets maxed out? Are boxes of important information scattered around your office? You may not need these documents daily or even monthly, so scanning may not be the best fit for you. Let us store your essential documents giving you peace of mind that they are safe and secure and out of your office.

Document Management Software

Through a web-based document repository, you can have access to all of your documents in a matter of seconds. Shoreline can load all of your scanned files into an online solution for easy access.

Ready To Transform Your Document Experience?

Whether you'd like to get more office space by outsourcing your documents or decide that you'd like to automate your current document workflow, Shoreline is here to help!

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