How Much Does it Cost to Scan Medical Records?

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Once you decide to start your medical record scanning project, it’s crucial to get an idea of the total number of patient charts you want to scan. At Shoreline, we provide our pricing in terms of price per page, including all of the services relating to medical document scanning. Our services are based on three key factors:

1. THE TOTAL VOLUME OF PAGES TO BE SCANNED
2. THE AMOUNT OF DOCUMENT PREPARATION REQUIRED
3. THE NUMBER OF INDEX FIELDS REQUESTED

Shoreline’s Medical Records Scanning Process

Our proven eight-step approach empowers healthcare organizations to outsource patient chart scanning while operating efficiently and effectively. Drawing on over twenty years of experience, we proactively prevent and address many potential pitfalls that may occur during scanning. This proven methodology includes:

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Step 1. Preparing the documents for transport

Our team of professionals will work with your staff to coordinate the boxing, preparation, and transportation of your medical records to our document scanning facility. We ensure continued access to your patient information throughout the process by barcoding every chart and every box sent out for scanning.

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Step 2. Receipt of documents

Upon receiving patient charts at our facility, our team carefully takes inventory of your information and provides a detailed tracking manifest of the received information. This, in turn, enables quick and easy access to a patient chart if needed during the scanning process.

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Step 3. Document preparation

Handling the most time-consuming part, our experts remove all staples and fasteners, repair any ripped or torn pages, and carefully sort out the different sections of a patient chart to ensure easy access to the required information.

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Step 4. Document scanning

Our production document scanning service center, equipped with leading-edge equipment from Kodak and Canon featuring Kofax VRS Technology, can capture all types of detailed information, from progress notes to diagnostic imaging results.

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Step 5. Quality control

Ensuring readability and quality is crucial when scanning medical records. To achieve this, we review every image to guarantee quality, carefully analyzing each image to ensure that nothing is missed during the scanning process.

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Step 6. Indexing

In close collaboration with your EMR or EHR vendor to capture and tag your charts with all of the pertinent information, allowing you to access the scanned images through your software. We can index your files based on the date of birth, patient ID number, first and last name, and any other information that you need to access your files when required.

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Step 7. Importing your data

Efficiently handling integration points, Shoreline ensures your imaged data is delivered seamlessly to your EMR or EHR system. This streamlined process is facilitated through our strategic partnerships with many leading vendors.

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Step 8. Inventory of your documents and disposition

Practices, hospitals, or clinics often want to preserve physical paper for peace of mind. Shoreline offers secure, climate-controlled medical record storage for archiving your information for as long as needed. Additionally, we offer certified document destruction  services ensure your data is appropriately discarded when the time comes.