Document Management
Document Storage Services
Shoreline Offers Comprehensive Offsite Storage Services
When you need to find a place for your business records, consider Shoreline a trusted partner with the tools and resources to support your needs. We provide a secure, low-cost solution to your document storage needs. Outsource your files to lower your business costs and ensure access when a file is needed.
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How can Document Storage services help?
Document Storage Services helps you save money by sending your documents offsite and letting you make better use of your valuable office space. The result is reduced costs, and improved efficiency as your staff won’t be overwhelmed by mountains of paper.
With Shoreline, you can save money and time. Our facility is conveniently located in Ronkonkoma, New York, just minutes from the Long Island Expressway. This means that we can have your files delivered to you within hours of a request and even faster with our innovative Scan On-Demand Services.
Comprehensive Services
Shoreline’s Paper Storage Services address a crucial component of a comprehensive Records Management Strategy and include:
- Offsite Records Storage
- Rapid Document Retrieval (within Four Hours or Next Business Day)
- Immediate access to your Information 24 x 7 x 365
- Certified Document Shredding
- Scan On-Demand Services
Challenges of in-house document storage
- Accessibility: How easy can you retrieve your file in storage now? Does a staff member need to drive to a storage location to find a file?
- Tracking: Do you have a tracking system in place? If the file is not put back in its original location, how long will it take for you to find it?
- Cost: How much are you paying to store your records?
Four Steps to Security and Reliability
1. Consultation
We provide a Free Records Analysis to meet your company’s needs.
2. Document Transportation
Our team of professionals will work with your staff to coordinate the boxing, document pickup, and transportation of your important documents to our facility.
3. Intake
We will label your boxes, index and stored them in our secure warehouse.
4. Document Destruction
After the retention time has expired, we securely destroy your documents.
Consider how Document Storage services can make the difference:
Scan On Demand
Simply call or make a file request online and the file(s) will be in your inbox within four hours as a password-protected, encrypted PDF attachment.
Compliance
Eliminate Risk by adhering to industry regulations by implementing retention and destruction schedules.
Security
Our facility is secure with a 24/7 monitoring and security system. Also, our employees are background checked and sign non-disclosure and confidentiality agreements. On top of that, our Storage Facility is equipped with Comprehensive Fire suppression Systems and a state-of-the-art alarm system.
Tracking and Management
Actively track what files can be destroyed and which ones need to be kept by recording the last date of service/access to determine the appropriate retention period.
We'd Love To Help
Document Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or, in some cases, archival preservation) of records. With over 20 years of experience in helping clients improve their information access and retrieval, Shoreline Records Management has opened our Document Storage Facility to help businesses of all sizes take advantage of off-site, Secure Document Storage.
However, the Document Management process does not stop once documents are sent to Shoreline. Our team of experts will help implement a Document Management Strategy for your company to ensure that you retain all of your critical business information for as long as it is needed. As importantly, we'll help you discard information and content that is no longer required.
When selecting a Document Management Partner, we suggest that you keep in mind that this choice is much more critical than it may seem. In the modern workplace, information is critical to productivity, and timely, efficient retrieval of that information is paramount. Therefore, we've developed our 7-Key Questions that we recommend that everyone poses to their current or prospective Document Management partner.
7-Key FAQ Questions
Shoreline's Secure Document Storage Facility is monitored via Central Station 24 x 7 x 365, and all of our employees are under very strict confidentiality and non-disclosure agreements. The security and confidentiality of your information is paramount to our effective operation.
This is one of the biggest secrets in the document storage business. Unlike most providers, in the unlikely event of a disaster, Shoreline offers both Valuable Papers Insurance and Warehouse Legal Liability Insurance. That means if your records are ever destroyed or mishandled while under our care, we will underwrite the cost to replace them.
We believe that you shouldn't continue to pay for information that you don't have a practical or legal need to maintain. Our team of professionals will be proactive about enforcing a true Records Retention Schedule to help you more effectively manage your information.
We don't believe that Document Storage should be expensive, and figuring out your bill shouldn't require a graphing calculator. We provide a complete fee schedule to all of our clients to avoid surprises. Typically, our prices are significantly lower than Self-Storage Units or other Document Storage Vendors.
Shoreline offers Online Document Hosting on SC View and other software to our clients. This means that you can store your most critical information in a secure, hosted online repository and ensure access at any time from anywhere. We understand that your business records go beyond just Paper Files.
Unlike many Document Management service providers, we believe that your information belongs to you. We don't charge any Permanent Removal Fees or Hostage Fees to remove your records from our storage facility. All you pay is the cost of a standard retrieval, and you're free to do what you wish with your documents.
Explore The Benefits
Free valuable office space
Improve access to your files
Meet compliance regulations and eliminate any potential risks
Prevent any potential environmental damage to your business files
Consider the Shoreline Difference
Security
Conveniently located in Long Island, NY, our secure, climate-controlled facility offers a great place to store your valuable business records.
Reliability
We are active members of many Document Management Industry Organizations, including PRISM, AIIM, and ARMA.
Competitive Rates
We offer competitive document storage rates and some of the most flexible and comprehensive service level agreements in the Records Management Industry. No long term contracts or permanent removal charges.
Full Service
Shoreline will handle all the steps of the process from the initial free consultation through the secure document destruction or upload to an online document hosting solution.
Ready To Transform Your Document Experience?
Whether you'd like to get more office space by outsourcing your documents or decide that you'd like to automate your current document workflow, Shoreline is here to help!
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